SSP Integration Setup

Connect Simply360 to Studio School Pro (SSP) to synchronize registration data between platforms.

Overview

The SSP integration supports:

  • Outbound Registration Sync - When a student completes a Data Wizard registration form, data is automatically sent to SSP
  • Inbound Data Sync - Import student, contact, class, and enrollment data from SSP Excel exports

Supported SSP File Types

The following SSP export files are supported for import. Click each file type to view the complete column reference with data types and mapping recommendations:

  • SSP Category File - Category lookup values for organizing and filtering classes (4 columns)
  • SSP Classes File - Class/course offerings including schedules, fees, enrollment details, and web registration settings (56 columns)
  • SSP Contacts File - Contact/household records with address, communication preferences, and web portal credentials (17 columns)
  • SSP Department File - Department/division records with registration fees (4 columns)
  • SSP Discipline File - Discipline/instrument lookup values (e.g., Piano, Voice, Guitar) (4 columns)
  • SSP Ethnicity File - Ethnicity lookup values for dropdown selection (4 columns)
  • SSP Faculty File - Faculty/instructor records with skills and contact references (6 columns)
  • SSP Individuals File - Individual person records (students, family members) with demographics, contact info, and status flags (28 columns)
  • SSP PayPlan File - Payment plan configurations with terms, first payment settings, and web display options (14 columns)
  • SSP PayPlanDates File - Individual payment due dates for payment plans with amounts (6 columns)
  • SSP Setup File - School-wide configuration settings including web registration preferences, donation settings, and display options (54 columns)
  • SSP TermYear File - Academic terms/semesters with date ranges and fiscal year information (7 columns)

Prerequisites

  1. An active Studio School Pro account
  2. SSP admin credentials with webhook access
  3. Your SSP portal URL (e.g., portal.yourschool.org/fmi/webd/SSP_Web)

Step 1: Enable the Integration

  1. Navigate to Settings → Integrations
  2. Find "Studio School Pro" in the available integrations
  3. Click Enable

Step 2: Configure Outbound Webhooks (Simply360 → SSP)

For registration data to flow from Simply360 to SSP:

  1. Enter your SSP webhook URLs:
    • New Registration URL - For first-time registrations
    • Returning Registration URL - For returning students
  2. Select which Data Wizards should trigger the integration
  3. Configure field mappings to match your SSP schema

Step 3: Configure Inbound Sync (SSP → Simply360)

To import data from SSP exports:

  1. Enable "Inbound Sync" in the integration settings
  2. Configure the collection mappings for:
    • Contacts → Person (or your contact DataType)
    • Individuals → Person
    • Classes → Activity Registration Options
  3. Set up SSP ID fields for record matching

Inbound Sync Options

Option A: Manual Upload (Admin Portal)

Upload SSP Excel exports directly through the Simply360 admin interface.

Option B: API Upload (Automated)

For automated nightly syncs, SSP developers can use the Simply360 Public API to upload files programmatically.

Field Mapping Reference

See the individual file type reference pages linked above for complete column listings with compatible Simply360 Data Field types.

Troubleshooting

Webhook delivery failures

  • Verify your SSP portal URL is accessible from the internet
  • Check that the webhook URLs are correctly formatted
  • Review the integration logs in Settings → Integrations → SSP → Logs

Data not syncing correctly

  • Verify field mappings match your SSP schema
  • Check that SSP ID fields are populated for existing records
  • Contact support with your sync job ID for investigation

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